Table Of Contents
How much does it cost to feed 100 people at a wedding?
Introduction: Why Catering Costs Matter
When guests leave your wedding, chances are they’ll remember three things: the vows, the music, and the food. Whether it’s a five-course plated dinner or late-night tacos from a food truck, what you serve says as much about your celebration as your choice of venue or dress.
But feeding 100 people isn’t just a logistical puzzle—it’s a major budget line item. From menu design to staffing and rentals, the dollars add up quickly. And if you're not paying attention, it can devour more of your budget than you’d planned.
So how much does it really cost to feed 100 people at a wedding? This guide breaks it down—from average price ranges by service style to what’s typically included and where you can save smartly without skimping on quality.
1. National Average Cost to Feed 100 Wedding Guests
Let’s get straight to the numbers: the national average cost to cater a wedding for 100 people is $8,000 to $8,500. That’s based on an average price of $80–$85 per guest, which typically covers:
- A full meal (appetizers, entrée, and sometimes dessert)
- Staffing (chefs, servers, bartenders if alcohol is served)
- Basic rentals (plates, cutlery, and linens)
Of course, these are just averages—actual costs can swing significantly depending on your menu, service style, location, and expectations.
“Want lobster tail with champagne service? That’ll cost more. Keeping it casual with sliders and lemonade? You could spend far less.”
.png)
2. Cost Breakdown by Catering Style
The style of catering you choose doesn’t just shape the dining experience—it significantly affects your overall wedding budget. Here’s how different service styles stack up for feeding 100 guests, along with the pros and cons of each:
Buffet
Cost: $25–$65 per person
Total: $2,500–$6,500
Perfect for couples who want flexibility and flavor variety without a formal dining atmosphere.
Plated Dinner
Cost: $40–$100 per person
Total: $4,000–$10,000
Ideal for black-tie weddings or couples wanting a classic, refined dining experience.
Family-Style
Cost: $80–$120 per person
Total: $8,000–$12,000
Great for cozy, intimate vibes—think vineyard weddings or countryside celebrations.
Food Trucks
Cost: $20–$40 per person
Total: $2,000–$4,000
A creative pick for outdoor weddings, rustic venues, or festival-style celebrations.
Cocktail Reception
Cost: $24–$60 per person
Total: $2,400–$6,000
Best for minimalist or non-traditional weddings that focus on drinks, dancing, and connection.
3. What’s Typically Included in Catering Costs?
Wedding catering is about more than just what’s on the plate. Here’s what’s often bundled into those per-person prices:
Food and Beverage
The core of any catering package. Most include:
- Appetizers, main courses, and often desserts
- Non-alcoholic drinks (coffee, tea, soda)
- Alcoholic options often cost extra (beer, wine, open bar)
Staffing
- Buffets and food trucks need fewer staff
- Plated and family-style require more: chefs, servers, bussers, bartenders
Rentals
- Dinnerware, flatware, glassware, linens usually included
- Upgrades like specialty plates or premium linens can add costs
Optional Extras
Extras that elevate your event—but also your total:
- Cake-cutting services
- Late-night snacks
- Passed hors d’oeuvres
- Signature cocktails
- Premium proteins (filet mignon, lobster)
Pro Tip: Request an Itemized Quote
The smartest way to stay on budget? Ask your caterer for a detailed, itemized quote that breaks down everything included—and everything that’s extra. This transparency makes it easier to prioritize what matters most and avoid surprise charges later.
4. Location, Location, Location
Where you tie the knot plays a major role in how much you’ll pay to feed your guests. Wedding catering costs can vary wildly depending on whether you're hosting in a bustling metro area or a quiet rural town.
In large cities or popular wedding destinations, prices often skyrocket due to higher overhead and demand. For example, in Chicago, catering can range from $150 to $350 per person—several times the national average. Coastal cities like New York, Los Angeles, and San Francisco tend to follow the same trend.
Meanwhile, rural venues or hometown weddings often offer more affordable rates. There’s typically less competition for caterers and venues, and many vendors have lower operating costs—savings that can be passed on to you.
Another key factor? Regional availability. In some areas, you might have access to a wide range of catering options, from boutique chefs to food trucks. In smaller towns, choices may be more limited, which could mean higher travel fees or fewer budget-friendly alternatives. Always consider what’s locally available before locking in your plans.
5. How to Save Without Sacrificing Taste
Weddings and budgets don’t always get along—but with a little strategy, you can serve delicious food without draining your savings.
Go Buffet or Food Truck: Skip the formality of plated meals and opt for buffet service or food trucks instead. Not only are these styles more affordable, they also offer variety and fun guest interaction.
Brunch Over Dinner: Consider hosting a morning or early afternoon wedding with a brunch or lunch menu. These meals typically cost less than dinner and still feel special—think mini waffles, gourmet eggs, and mimosas.
Simplify the Menu: Cut down on the number of courses or avoid expensive ingredients like filet mignon, lobster, or imported cheeses. A well-executed, crowd-pleasing meal doesn’t need to be over the top.
Bring Your Own Cake or Dessert: Many couples save by sourcing their own wedding cake from a local bakery or having a family member bake it. Dessert tables with homemade treats or donuts can also add charm and save hundreds.
Smart swaps like these can help you stay within budget without compromising on flavor, quality, or experience.
6. Quick Comparison: Total Cost by Style
Here’s a side-by-side look at how much you can expect to spend based on the catering style you choose. This breakdown makes it easy to compare at a glance and identify what works best for your budget and vibe.
This table shows the flexibility in pricing—whether you're going for a low-key gathering with a food truck or an upscale seated dinner. Choose the style that aligns with your vision, but also keep logistics, guest expectations, and location in mind.
Final Thoughts: Budgeting Smarter for Your Big Day
Feeding 100 wedding guests can cost anywhere from $2,000 to $12,000+, depending on how you serve it up. That’s a big chunk of change—so it's crucial to plan wisely.
When choosing a catering style, remember that the meal sets the tone for your entire celebration. An elegant plated dinner makes a different statement than a fun food truck setup or a relaxed brunch buffet. Whatever you choose, let it reflect your personality, your priorities, and your guests' experience.
And don’t forget—you’re not in this alone. Explore vendor directories, read reviews, and ask potential caterers for detailed quotes that outline what’s included. Check out resources like The Knot, Amayesing Graze, and Roaming Hunger to dive deeper into costs and options in your area.
Smart planning makes a flavorful difference—both on the plate and in your wallet.
Frequently Asked Questions (FAQ)
1. What factors most influence the cost of catering for 100 guests?
The biggest cost drivers include the catering style you choose (buffet vs. plated), menu selections (premium proteins or simple dishes), staffing needs, rentals, and your wedding location. Each of these can significantly affect your final price.
2. Can I reduce catering costs without compromising quality?
Absolutely! Opting for buffet or food truck service, hosting a brunch instead of dinner, simplifying the menu, or bringing your own cake are all effective ways to save while maintaining delicious, memorable food.
3. Are beverages usually included in catering packages?
Non-alcoholic beverages like coffee, tea, and soda are typically included, but alcoholic drinks often come as an extra cost. Be sure to clarify with your caterer what’s included in your package.
4. How far in advance should I book my wedding caterer?
To secure your preferred caterer and menu, it’s best to book at least 6 to 12 months before your wedding date. Popular caterers can fill up quickly, especially during peak wedding seasons.
5. What should I ask for in a catering quote?
Request a detailed, itemized quote that breaks down food, staffing, rentals, and any optional extras. Transparency helps you understand where your money goes and lets you prioritize your must-haves versus nice-to-haves.
